Arts Administration

Arts Administration Assistantships

Graduate Assistantships in the Arts Administration program are available to students on the Master of Fine Arts degree track. In these assistantships, students are considered professional staff at one of our affiliate organizations. Students are awarded assistantships on an individual basis according to both the needs of the program and of the affiliate organization. The career goals of the student are also taken into consideration. Assistantships are not available to students on the online Master of Arts degree track.

College of Performing and Visual Arts – Marketing & Public Relations Associate
The Marketing & Public Relations Associate for the College of Performing & Visual Arts (CPVA) works alongside the Marketing & Public Relations Coordinator to market and promote over 100 music, theatre, art and dance events produced by the CPVA each academic year. As the Marketing & Public Relations Associate, this individual will be responsible for creating, writing and planning press and marketing plans for specific larger productions and exhibitions as well as smaller performances requiring less promotion. The associate will:

  • Write press releases and social media posts promoting performances and events
  • Work with graphic design team on developing concepts for posters and promotion art   
  • Collect and coordinate information for performance programs
  • Create the layout some programs for performance series   
  • Help Coordinator develop marketing and advertising campaigns for larger events
  • Create and implement new media promotions directed at SUU students
  • Create content for various social media platforms
  • Perform other duties as assigned

Southern Utah Museum of Art – Campus & Community Experiences Associate
The Campus & Community Experiences Associate at the Southern Utah Museum of Art is responsible for oversight of the museum’s engagement and outreach opportunities for both campus and community audiences. The associate will:

  • Coordinate and oversee the activities of the Learning + Experience team relating to these core areas: partnership with Cedar Breaks National Monument and expand outreach opportunities for SUMA
  • Work with the staff to establish annual goals for the department that are reflective of the core areas
  • Supervise and mentor graduate students, undergraduate students, interns, and volunteers as applicable
  • Work with the College of Education to develop partnerships and programs as needed (Integrative Learning Coordinator assist with this process)
  • Manage docents and interns as it relates to Cedar Breaks National Monument and community engagement
  • Create participatory learning opportunities for people of all ages and abilities for pop up events in the community
  • Attain a working knowledge of the objectives and curricula of the school system as it relates to Cedar Breaks National Monument
  • Oversee department budget and consult with Manager of Finance and Administration 
  • Perform other duties as assigned

Southern Utah Museum of Art – Collections & Exhibitions Associate
The Collections & Exhibitions Associate at the Southern Utah Museum of Art is responsible for the care of the museum’s collections, as well as organizing future exhibitions. The associate will:

  • Maintain complete and accurate electronic and hard copies of all object records
  • Be responsible for all digital and paper documentation related to the permanent collection in close collaboration with SUMA staff
  • Catalogue new acquisitions in collaboration with museum’s Curator
  • Maintain Collection Management database and data input management including digital images
  • Secure images and non-exclusive licenses for permanent collection works and new acquisitions
  • Manage correspondence and logistics associated with loans to SUMA including loan agreements, loan records, insurance, shipments, and condition reports
  • Coordinate the museum’s fine arts insurance coverage and risk management
  • Supervise and mentor the Exhibition Designer & Preparator, a non-student, part-time position, as well as undergraduate students, interns, and volunteers
  • Participate in regular departmental staff meetings as well as other interdepartmental meetings as directed
  • Prepare grant reports and assists in grant writing projects as necessary
  • Disseminate information as needed to other departments, researchers, and students
  • Perform other duties as assigned

Southern Utah Museum of Art – Development Associate
The Development Associate at the Southern Utah Museum of Art is responsible for all museum fundraising efforts, in cooperation with the University’s Advancement Office, to meet the objectives of the Southern Utah Museum of Art. The associate will:

  • Plan, organize, implement, and evaluate a variety of fundraising and special events, focusing on cost-effectiveness & worthwhile return on investment
  • Research possible grants and complete successful grant writing for the museum’s various programs
  • Implement a structured program for developing donor relationships with museum staff and board
  • Participate in donor solicitations
  • Supervise and mentor graduate students, undergraduate students, interns, and volunteers as applicable
  • Manage the recording and acknowledgement of gifts and maintenance of a clean and accurate donor database
  • Conduct donor prospect research with regard to individual, corporate and foundation donors
  • Research and recommend strategies for new development initiatives such as planned giving, e-giving and others
  • Prepare regular reports for the staff and board as directed
  • Serve as liaison to the Friends of SUMA board
  • Participate in Board meetings by taking minutes
  • Perform other duties as assigned

Southern Utah Museum of Art – Facilities & Visitor Services Associate
The Facilities & Visitor Services Associate at the Southern Utah Museum of Art is responsible for oversight of the museum’s special events and facilities, as well as front desk operations. The associate will:

  • Manage and share the museum’s master calendar, which includes: museum-sponsored programs, educational tours and classroom visits, special events, and facility rentals
  • Serve as the liaison to SUU Facilities Management on projects and issues as they related to the maintenance of the building and surrounding grounds
  • Oversee scheduling and management of the Visitor Services team, which currently includes four undergraduate students
  • Implement visitor satisfaction surveys by working with the Marketing Associate
  • Train and retain volunteers that serve as the museum’s Gallery Attendants
  • Responsible for setup and breakdown of events such as Art Insights and other lectures, fundraising events and opening receptions, etc. 

Southern Utah Museum of Art – Marketing Associate
The Marketing Associate at the Southern Utah Museum of Art is responsible for all aspects of museum marketing. The associate will:

  • Design and implement the museum marketing plan
  • Design and implement advertising strategies
  • Write press releases related to SUMA exhibitions, events, and programs
  • Cultivate relationships with the media
  • Oversee SUMA’s social media outlets such as Facebook and Instagram, as well as find new ways of connecting with young patrons
  • Supervise and mentor graduate students, undergraduate students, interns, and volunteers as applicable
  • Conduct and manage the assessment of public and visitor perception of the museum’s image and services; present findings to SUMA staff and board
  • Manage the PR/Marketing budget for general campaigns as well as exhibitions and programs
  • Perform other duties as assigned

Southern Utah Museum of Art – School & Family Learning Associate
The School & Family Learning Associate at the Southern Utah Museum of Art is responsible for oversight of the museum’s K12 programming and family experiences. The associate will:

  • Coordinate and oversee the activities of the Learning + Experience team relating to these core areas: K12 programming for Iron County schools and expand public programming for families
  • Work with the staff to establish annual goals for the department that are reflective of the core areas
  • Supervise and mentor graduate students, undergraduate students, interns, and volunteers as applicable
  • Serve as mentor and trainer to the first-year Arts Administration student working with the Learning + Experience team
  • Work with the College of Education to develop partnerships and programs as needed (Integrative Learning Coordinator assist with this process)
  • Manage docents and interns as it relates to school and family programs
  • Create participatory learning opportunities for people of all ages and abilities to be installed in the Rocki Alice Gallery during select exhibitions
  • Perform other duties as assigned

The Business Office Associate at the Utah Shakespeare Festival is responsible for assisting in audience development research and the financial and long range planning of the Utah Shakespeare Festival in coordination with the General Manager. The associate also assist in various Company Management and Business Offices endeavors, including the timely processing of new hires. The associate will:

  • Revise and distribute updated policies and procedures manuals and handbooks for various departments
  • Assist Company Management in preparing for seasonal employees
  • Assist Administrative Staff in preparing and processing new hire forms
  • Research and track industry trends, and USF’s place in them
  • Assist in data collection and research for the Audience Development Group, including current case studies and industry developments
  • Assist Accounts Payable in the timely processing of all Festival expenses
  • Create and distribute all financial reports on a regular basis
  • Assist in the reconciliation of financial statements 
  • Perform other duties as assigned

The Development Associate at the Utah Shakespeare Festival will perform key duties to support the fundraising efforts of USF’s development department. The individual will work closely with the Development Director, Manager of Annual Fund and Special Campaigns, and Development Coordinator to accomplish a wide variety of projects to secure the resources needed to fulfill the Festival’s mission. The associate will assist with:

  • Database Management and Cleanup
  • Management of mobile giving campaign
  • Correspondence with donors/ potential donors
  • Special events coordination
  • Maintenance of mail lists and other contact management
  • Coordination and planning VIP visits
  • On-site assistance of membership during programmed season
  • Member recognition and benefits
  • Donor/ Grant prospect research for Corporate/Foundation gifts
  • Maintaining inventory of development publications and direct mail pieces
  • Volunteer coordination for development mailings and other projects
  • Perform other duties as assigned


The Education I Associate at the Utah Shakespeare Festival is responsible for booking the annual Shakespeare-in-the-Schools Tour. This individual serve as a representative of the Education Department with the presenters and schools in the Intermountain West. The associate will:

  • Have a working knowledge of all aspects of the tour, from programming opportunities to acting and technical company
  • Contact and negotiate prices and times with presenters
  • Book the tour, keeping in mind traveling distances and time
  • Maintain an updated tour calendar with contact information, times, prices, and other presenter specific information
  • Track, record and process payments for tour as they come in and compile tour financial reports as needed
  • Assist the company manager before and throughout the tour by sending updated schedules and as administrative support
  • Conduct a satisfaction survey with schools and report on findings at the end of the tour
  • Work with the Education Director to plan next year’s tour, taking into consideration past feedback, data and company experiences
  • Draft and send out and track tour contracts, invoices, tech riders and checklists to presenters in a timely fashion
  • Research contacts and develop relationships with presenters to ensure future tour bookings
  • Train and mentor incoming Tour Booking Manager
  • Update Tour Booking Manager Job description and instruction manual as needed
  • Write and submit tour related grant proposals, specifically the NEA Shakespeare in American Communities Grant
  • Perform other duties as assigned


The Education II Associate at the Utah Shakespeare Festival is responsible for coordinating registration of the annual High School Shakespeare Competition, and developing and implementing the marking and communications plan for the summer camps and classes program. This individual also acts as producer and manager of the Play On audio podcast, as well as a number of administrative duties in the education department. The associate will:

  • Assist in organizing High School Shakespeare Competition, including setting up the Registration Room, organizing T-Shirts for staff and volunteers, and arranging room assignments for round schedules
  • Develop and implement marketing and communications plan for summer camps, workshops, and Playmakers productions.
  • Act as department liaison with Communications department to develop season brochure and other marketing materials.
  • Produce the Play On audio podcast, including scheduling guests for year-round programming, recording, editing, and publishing the audio, managing podcast social media platforms, and collecting and reporting on statistics monthly
  • Assist Office Manager in registration, and payment for all camps, workshops, and Playmakers productions
  • Work with Education director to develop promotional and educational materials for students and teachers.
  • Assist in organizing and running the Wooden O Symposium, including distributing the call for papers, assist in keynote scheduling, and facilitating registration and coordinate hospitality at the event
  • Assist in Grants for Festival Education programs
  • Act as personnel coordinator for summer events and camps, including scheduling actor seminar participants, coordinating talkback and workshops for Shakespearience, collecting statistics for all events and activities, and assisting in scheduling talent for Camp Shakespeare, an external organization.
  • Serve on the USF Social Media Committee
  • Coordinate the POPS Free Seat giveaway to schools in Utah, including researching schools who we need to serve and coordinating and booking seats for productions
  • Perform other duties as assigned


The Marketing Associate at the Utah Shakespeare Festival helps the Communications Team in its efforts to promote USF in daily marketing and public relations activities. As the Community Engagement coordinator, this individual will be responsible for organizing, planning and implementing the Festival’s community involvement. This can include speaking arrangements, educational outreach, local parades/art festivals, or attending trade shows. This position reports directly to the Media and PR Manager and serves on the social media committee. The associate will:

  • Assist in the yearly update and implementation of the marketing plan
  • Coordinate and organize community events  
  • Write press releases
  • Obtain and analyze monthly social media metrics   
  • Assist the PR manager in writing reports and analyzing data
  • Assist with local and regional media interviews
  • Oversee and implement traditional and new media promotions directed at SUU students
  • Maintain media database
  • Create content for various social media platforms
  • Assist with weekly Blog posts
  • Assist other members of the marketing and publications team as needed
  • Perform other duties as assigned